List of active policies

Name Type User consent
Site policies Site policy All users

Site policies

Summary

Data retention and Copyright policies

Full policy

Data policy

Purpose

We collect your first name, surname location and email address for the purpose of creating an account on the Cambridge University Medical Education Group Virtual Learning Environment (CUMEG VLE), for you to be able to access the educational content there. Moodle logs contain detailed information about user activity within each course, including the date and time of when course-specific information was viewed and/or updated, the address of the machine from which the access was made, the browser identification information and information about the referring web page. Logs are used to create summary statistics which may be made publicly available. Summary statistics do not include personal data. Information about contributions to courses, including contributions to chat rooms and discussion forums, ownership of resources, assignment/file submissions, text matching scores and evidence of participation in other Moodle-based activities is held within the Moodle system. Moodle records and uses your personal information to:

  • Provide you an account on, and identify you within, the CUMEG VLE system
  • Provide you access to courses/sites within the CUMEG VLE
  • Provide you the ability to upload, amend and delete certain information within Moodle
  • Provide you access to the information, resources and activities uploaded to Moodle
  • Control access to different parts of the system
  • Help support Moodle users
  • For system administration and bug tracking
  • Report on course, resource and activity access, activity completion, course completion and course data (such as grades, scores, submissions and content uploaded)
  • For producing usage statistics for management and planning purposes

Legal basis

By clicking on 'I agree to the Site Policies' button at the bottom of this page, you are consenting to allow us to collect this data from you to provide you with access to the CUMEG platform and content within. You always have the right to withdraw your consent, which will also remove access to the site. Should you wish to withdraw your consent, you should email the school of Clinical Medicine eLearning team on vle-support@medschl.cam.ac.uk

Sharing of data: All course administrators and maintainers have access to the personal information of the other users of that course. Access to CUMEG VLE logs is restricted to authorised staff at the School of Clinical Medicine.

CUMEG VLE data is either stored within University of Cambridge data centres, or within third party cloud systems, where ‘cloud systems’ refers to data centres owned and operated by technology suppliers.

Additional information

When you visit any of the websites within the University of Cambridge domain, we hold certain information about you for service and security reasons. For more information on this, please see http://www.cam.ac.uk/about-this-site/privacy-policy.

Moodle data is backed up at a facility managed by the Clinical School Computing Service. The backups are held for the purpose of reinstatement of the data, e.g. in the event of failure of a system component.

  • If you approach the CUMEG Helpdesk for help with a fault, issue, question or support, CUMEG support staff will need to look at your data held on the system, including files in your personal areas and the CUMEG courses to which you belong. We may need to perform any of the following:
    • In the process of providing support, answering your helpdesk question, reproducing/investigating your issue/problem or when forming a response, the CUMEG helpdesk may navigate and interact with CUMEG using your account. To do this we may use a feature known as 'login-as' which allows the helpdesk to take control of your account. The helpdesk does not add, edit or delete any data within CUMEG when doing this, without your prior permission. We will never ask you to send your password to us as part of any support that we provide.
    • The helpdesk, when providing support to your query, may also duplicate your course or data and transfer it into another part of the system or one of our test systems. This is to allow us to carry out investigations, test solutions and provide you with support.
    • When providing support, the helpdesk never gives out your personal information, including usernames and passwords.

Upon enrolling on your CUMEG VLE course, access will be granted for the length of the course, after which your account will be automatically unenrolled.

If you are not enrolled in any courses, your account will be disabled and access to the site will be removed within 48 working hours from the end period of your last enrolment.

Log files for the CUMEG VLE site will be tidied on a 6-monthly basis, removing any log information more than 12 months old at the time of tidying.

For more information about how we handle your personal information, and your rights under data protection legislation, please see https://www.information-compliance.admin.cam.ac.uk/dataprotection/general-data

Cookies

Cookies are small files which sit on your computer and record specific interactions between you and this website, and in some cases, other websites. This information is sometimes shared with the University of Cambridge, and in other cases, third parties. Below is more detail about the cookies we use, what they record and who the information is shared with. You are of course free to disable cookies. 

Further information can be found on the University’s cookies webpage

In addition to the cookies listed on the cookies webpage, Moodle will set the following cookies:

MoodleSession 

This cookie provides continuity and maintains your login from page to page. When you log out or close the browser this cookie is destroyed (in your browser and on the server). 

MOODLEID_ 

This cookie records the username you log in as when you visit the site, and allows the username field to be automatically filled in the next time you visit. 

Copyright statement

All materials on this site are copyrighted. You may download a single copy for personal use, in teaching, learning and study in the University of Cambridge. You may NOT make additional paper or electronic copies for further distribution including posting them for electronic download outside of the password-protected CUMEG site. In the absence of express written authorisation from the copyright holder, any such action will make you personally liable for any fees or penalties that arise.


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